Reschedule Open PO’s overview – Menu option 4156

The Reschedule Open PO’s screen determines and displays any Purchase Order that the program recommends the Promised delivery date be changed. The screen displays Open ( un-received), non-Direct Ship Purchase Order that the program has determined needs the Promised date changed, either earlier or later than the current Promised date, or that the Purchase Order can be canceled completely.

The initial screen will display any open Purchase Orders for the requesting user’s buyer code.

You can limit the Purchase Orders display by entering a specific Vendor above the Vendor search field.

You can also change the sequence of the listed Purchase Orders by changing the Sort by: field.

If a line is displayed in RED, the Purchase Order is already late based on the current Promised Date.

If a item number is displayed in YELLOW, the item has a Negative availability,

for the week that is the requirements are calculated.

Display options:

5 = Display the listed Purchase Order (same as menu option 4910).

7 = Maintain the listed Purchase Order (same as menu option 4110).

E = Send an Email to vendor for the listed Purchase Order (same as menu option 4145).

The Rel’d column indicates the Purchase Order has been confirmed with the vendor and released to logistics.

The Rec’d column indicates that part of this Purchase Order has already been received.

The Reschedule/Cancel column is the recommended action to be take for this Purchase Order.

R = Reschedule the Purchase Order to the Suggested Promised Date.

C = The Purchase Order is no longer required and can be Canceled.

F = The item displayed has Future Orders with due date(s) before the current Promised Date.

N = The Suggested Promised Date is within 2 weeks of the current Promised Date and no change is necessary.

NOTE: All these changes are recommendations only, and should be confirmed before changing.

The item number and Suggested Promised Date listed, is the item with earliest requirement Suggested Promised Date on that Purchase Order.

Process for calculating Suggested Promise Date:

Read thru the items on order for the Purchase Order to be tested.

Find the quantity available for the item read.

Find the Sales History from last year for the current month. Then divide by 4 to get a week’s estimated requirement.

Then we compare the quantity available to a weekly requirement, 1 week at a time.

If there is 1 week or less of available quantity on hand, then the program suggests the product be received in the first week of this month.

If there is 1 week of available quantity on hand, then the program suggests the product be received in the second week of this month.

If there are 2 weeks of available quantity on hand, then the program suggests the product be received in the third week of this month.

If there are 3 weeks of available quantity on hand, then the program suggests the product be received in the fourth week of this month.

The quantity ordered on this Purchase Order is then added to the available quantity, assuming the Purchase Order will be received in this month.

The next Purchase Order for this item is then read and the process is repeated until the requirements for this month are met.

Once the requirements for this month are met, the estimated weekly requirements for next month are detemined from the Sales History for the read item,

and the comparison calculations are repeated. Then the 3rd month is tested in the same process.

Other considerations:

If the item read is a Class 3 or Class 4 item, and there are no Current or Future customer orders, the recommendation is a ‘C’ to cancel the Purchase Order.

The Suggested Promised Date can be BEFORE or AFTER the current Promised Date.

If more information is needed to see why a Purchase Order was suggested for rescheduling, function key F11 will display the reason for rescheduling.