Open PO’s EDI Status overview – Menu option 4158

The Open PO’s EDI Status screen displays every Open ( un-received), non-Direct Ship Purchase Order and indicates whether or not the Purchase Order has been sent to the requested vendor. The initial screen will display any open and un-sent Purchase Orders for the requesting user’s buyer code.

You can limit the Purchase Orders display by entering a specific Branch above the BR column, or specific Vendor above the Vendor column.

If you wish to see all open Purchase Orders, including those already sent to the vendor, change the Include Y/N selection field to “Y”. This will include the Purchase Orders already sent to the vendor and how and when it was sent.

From the Purchase Order browse screen, you have the options to:

P - View the Purchase Order (calls menu option 4910)

C - Change the Purchase Order (calls menu option 4110)

O – Print the Purchase Order (calls menu option 4140)

E – Email the Purchase Order (calls menu option 4145)

L – View the Email Log for the Purchase Order (calls menu option 4146)

If option E is selected, the Purchase Order E-mail creation screen will display, with the vendor’s Email addresses for any vendor contact of type ‘PO’.

If this the first time this Purchase Order has been sent, the Text will read “Please confirm, Thank you”. If the Purchase Order has already been sent to the vendor, this Email Text will read “Please confirm, Revised order, Thank you.”

If option L is selected, the Purchase Order E-mail Log will display, beginning with the requested Purchase Order.